GuardPoint10 Generating Reports

Reporting in GuardPoint10 can be performed from different areas depending on the information required:

• Management → Event History – for reports based on system events (access events, alarms, audits, etc.)

• Management → Cardholders – for reports based on cardholder information

• Management → Reader Permissions - for reports on access rights to a specific reader
  
  

Each screen allows the user to customise visible fields, apply filters, and save reusable Report Templates.

1. Generating Reports from Event History

The Event History screen allows users to create detailed reports based on system activity such as access events, alarms, and system audits.

Step 1 – Select Event Categories

At the top of the Event History screen, select the event categories to include in the report.

Examples include:

• Access

• Alarms

• Audit

• Communication

• Technical

• General

For demonstration purposes, selecting Access, Alarms, and Audit will display those event types in the report.

Step 2 – Select the Fields to Display

Click the Select Fields dropdown to choose which columns should appear in the report.

You can enable or disable fields depending on the reporting requirements.

Examples of available fields include:

• Cardholder name

• Company

• Badge code

• Access type

• Reader name

• Controller name

• Denied reason

• Alarm name

• Input name

• Event time

Step 3 – Apply Column Filters

Additional filtering can be applied directly to each column.

When hovering over a column header, a filter icon will appear.

Clicking this allows you to filter the data for that column.

Example: Filtering by Date

To filter events within a date range:

1. Open the filter on the Time column.

2. Set the filter conditions:

   • Is greater than (start date)

   • And

   • Is less than (end date)

You can also apply additional filters such as:

• Controller name

• Reader name

• Badge code

• Cardholder company
  
  

ℹ️ Multiple filters can be combined to refine the report and return only the relevant data.

Step 4 – Save a Report Template

Once the report layout and filters are configured:

1. Click Report Templates

2. Select Save As
   
   

This saves the current configuration as a reusable report template.

Enter a template name and click Save.

The template will now appear in the Report Templates window and can be reused at any time.

Step 5 – Display and Export the Report

From the Report Templates window:

1. Select the template

2. Click Display Report
   
   

This returns you to the Event History screen with the saved filters applied.

The report can then be:

• Exported to Excel

• Exported to PDF

• Printed
  
  

2. Generating Reports from the Cardholders Screen

Reports can also be generated directly from the Cardholders screen.

This method is typically used when reporting on:

• Cardholder information

• Departments

• Companies

• Badge details

• Access assignments
  
  

Step 1 – Select Fields

Click Select Fields to choose which cardholder attributes appear in the report.

Step 2 – Apply Filters

Filters can be applied to each column in the same way as in Event History.

Examples include filtering by:

• Department

• Company

• Badge code

• Cardholder status

• Expiry date
  
  

Step 3 – Save Report Template

Once the report layout and filters are configured:

1. Click Report Templates

2. Select Save As

3. Name the template

4. Click Save

The report template can then be reused for future reporting.

3. Generating Reports from Reader Permissions

For GP10 v1.100.92 and above, reports can be generated directly from the Reader Permissions screen.

When first opening this view, the 'Defer Filter' button is enabled by default. You will therefore see an empty permissions table. You can either release the button to load all permissions (this may take a while if you have a lot of data). Alternatively you can apply column filters first and then release the Defer Filter button to load only the filtered permissions

The Reader Permissions screen shows a grid of authorised readers by cardholder. This grid allows you to know who has access rights to a specific reader and by what means (MAG, Personal AG or Temporary access).

Just like above, you can filter by specific fields and use a saved report template.

Key Tips

• Report templates save both column selection and filter settings.
  
  

• Multiple filters can be combined to produce highly specific reports.
  
  

• Reports can be exported to Excel, PDF, or printed directly in GuardPoint10.1.160.4
  
  

• Templates are available from the Report Templates window for both Event History and Cardholder reports.